Gala Event Info


Gala theme to be announced in September
March 11, 2023 

Longwood Gardens Conservatory 

Ticket Purchases will be available in September

If you wish, there is a Shuttle Bus that takes you from the Visitor's Center to the Conservatory

The Evening Begins.

Hors d’Oeuvres

Passed Drinks

Open Bar 

7:00 PM

Dinner Stations Open

Silent Auction Open  

Entertainment Begins 


Welcome and Announcements

DJ will rock the house until closing time


Step It Up on the Dance Floor.


Dessert Bar Open


Silent Auction Staggered Closings Begin.


Silent Auction Fully Closed. 


Bars and Dancefloor Close.

Proceeds benefit charitable organizations in our local community

Black tie optional

Please, no feathers, glitter, or balloons.  Thank you!

Event parking: Please use the main parking lot, and enter through the visitor's center, a shuttle will transport you to the Conservatory. 



Timing - The Gala begins at 6:30 PM and ends at 11:00 PM. Bars are open until 11:00 PM.

Dining - Passed Hors d'Oeuvres will be served as you come in. Dinner stations with world class offerings prepared by Longwood Garden's chef, open at 7:00 PM and will be located in the Patio of Oranges. The Dessert Bar (with coffee) opens at 9:00 PM.

Entertainment - We will have a DJ on the main dance floor to help us dance the night away and there will be other entertainment. It will be a magical night.!

Parking - Use the Longwood Gardens Main Parking Lot. Once you register, shuttles will take you from the Visitor's Center to the East Conservatory entrance, beginning a little before 6:30 PM. (Doors open at 6:30 PM.)

Registration (Visitor's Center) - At the registration table representatives will confirm your cell phone number (critical to participating in the evening's activities), email and may add a credit card for Express Check Out if desired. Bring your smart phone! If you don’t have one, roaming assistants with iPads will be present to help you bid, as well as a kiosk set up in the Silent Auction room.

Seating - Your table number is located on the table card you receive in the Visitor Center.  Your name tags are also included there.

Silent Auction - The Gala Silent Auction opens at 7:00 PM. Staggered closings begin at 9:30 PM. All Silent Auction bidding is via BIdPal only. Purchasing at a "BUY IT NOW" price guarantees you receive an item for its predetermined bid price. No other bids on the item are accepted after your BUY IT NOW purchase. Additional descriptions of the entire Silent Auction process - bidding, buying, BUY IT NOW purchasing and collecting your items - can be found at, as well as in the program guide found at each table the night of the event. There will be Rotarians around to help you with the bidding.

Just look for someone with a green lanyard in the Silent Auction area.

Longwood Rotary Gala is an annual fundraising event that helps area communities directly. Gala proceeds are used strictly for grants and scholarships, not for Club operating expenses. Thank you for your generous contributions!